D.C. Photo
TRIP PACKET - Everything you need to know about the trip
TRIP ITINERARY - Details about where, when, and how
PARENT PRESENTATION - Instructions on how to register and pay for the trip
FREQUENTLY ASKED QUESTIONS - Click here for common questions about the trip


Dear Eighth Grade Parents/Guardians & Students:

It is once again the time of year when we start talking about a significant 8th Grade rite of passage:  the two-day educational excursion to Washington, D.C.  Please see the attached informational packet from the tour company who is working with us on this trip – All Aboard Tours.  If your child has had an older sibling participate in this trip, a few things have changed for this year.  We are in the second year of the digital registration and payment process - there are no forms to hand in to the school (see the next page of this packet for details).  We have also made a few changes to our usual itinerary to include some new and exciting stops!

All information regarding the trip’s itinerary, rules, procedures and school field trip policies are accessible via the Middle School websiteSome important points to ponder before registering your child for the trip:

  • This trip involves a lot of walking over a period of 36 hours.  Students should consider the physical demands of touring a large metropolitan city before signing up for the trip.
  • Please carefully read the fine print on Page 5 of this packet so that you are aware of the Payment and General Terms and Conditions of the trip.
  • Students must abide by the WEMS Code of Conduct throughout the trip. 
    • Any student who has accrued 8 or more demerits within two weeks of the trip will not be allowed to participate.
    • Any student who is suspended from school or on social probation will not be allowed to participate. 
    • Students who violate the Code of Conduct while on the trip will be sent home immediately at the expense of the parent. 

Parent Chaperones - Parents who wish to chaperone should e-mail Mr. Ferrara (lferrara@westex.org) in order to be placed on the list – priority is given to students who have medical needs.   Parent chaperones will be required to do the following tasks:

  • Supervise 8-12 students throughout the trip - on the bus, at rest stops, at tour sites, and in the hotel.
  • Hotel Responsibilities
    • Room check at “Lights Out” and at morning check out
    • Monitor hallways until Security arrives
    • Wake up call
    • Supervise dance party and breakfast
  • Assist Faculty and Administration in ensuring that the WEMS Code of Conduct is observed at all times.

Rooming Assignments - Once the final payment date has passed, we will meet with students to go over the process for room assignments.

On the day of the trip, students must arrive at school no later than 5:00 am.  Your child will load his/her own luggage onto the bus.  Packing lists and item restrictions will be communicated closer to the date of departure.

If you have any questions or concerns, please e-mail Mr. Ferrara at lferrara@westex.org.  We thank the West Essex Board of Education and the Superintendent of Schools for making the eighth grade field trip to Washington, DC a reality.  We look forward to a great time with the Class of 2021 this spring!

Very truly yours,

Mr. Vee Popat, Principal                   Mr. Louis Ferrara, Trip Coordinator